Send File by Scanner
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Send File by Scanner
This page displays a list of files to be sent by scanner from the Document Server to a specified shared folder or e-mail address. To open this page, select a scanner file on the [Document Server] page and click [Send].
Note
- You cannot send copier or printer files from this page. You can send only scanner files that have read permission.
- You can select up to 30 files on the [Document Server] page.
- You cannot send files by scanner when logged on as File Administrator.
- To use the Send File by Scanner function when user authentication is enabled, the login user must be registered to the Address Book and [Scanner] must be selected in [Available Functions] for the Address Book.
- Items displayed depend on device type and configuration.
Total Files to Send
Displays the number of files to be sent using the scanner.
Total Pages
Displays the total number of pages to be sent using the scanner.
List of Files to Send
Displays the list of files to be sent using the scanner. Files in the list are sent in order as single files, staring from the top.
File control buttons
To change the order of sending, select a file and click one of the buttons under the list.
[Top]
Move the file to the top of the list.
[Up]
Move the file up one position.
[Down]
Move the file down one position.
[Bottom]
Move the file to the bottom of the list.
[Remove]
Click to remove a selected file from the list.
[Check before Sending]
Click to verify that the transmission settings (destination addresses and send options specified on this page) can be applied to the files listed under "List of Files to Send".
If you click [Check before Sending], a message indicating whether or not the transmission will be successful appears above the button.
Add/Delete Destination(s)
Specify a shared folder and/or e-mail address to which the scanner files are sent.
Add
Click one of the following buttons according to the destination type (folder or e-mail address):
[E-mail]
Select [E-mail] to add an e-mail address. When you click this button, the [Add E-mail Destinations] page appears.
For details about the [Add E-mail Destinations] pageFolder
Select [Folder] to add a shared folder. When you click this button, the [Add Folder Destinations] page appears.
For details about the [Add Folder Destinations] page[Delete]
Click to remove a selected destination from the list.
List of display items
To add to a destination, select the check box to the left of the recipient.
The number of selected destinations appears above the list.
The list contains the following items:
Send Method
Displays the type of destination (E-mail or Folder).
[Details] button
When you click this button, one of the following pages appears depending on the type of destination and on how you added it:
The [Check Group Destinations] page appears if you selected a group from the Address Book stored on the device.
The [E-mail Destination Details] page appears if you specified a destination by entering the e-mail address directly, or by selecting it from the Address Book stored on the LDAP Server.
The [Folder Destination Details] page appears if you specified a destination by entering the folder path directly, or by selecting it from the Address Book stored on the LDAP Server.
For details about the [E-mail Destination Details] page
For details about the [Folder Destination Details] page
Encryption
Displays a padlock icon when S/MIME encryption is enabled for the e-mail address.
Entry No.
Displays a user- or group-specific number assigned when the user or group is registered to the Address Book.
The 
icon to the left of the entry No. indicates a user.
The 
icon indicates a group.
Note
- A registration number appears if the destination is registered to the Address Book stored on the device.
Name
Displays the name of the user or group.
Destination(s)
Displays the destination (e-mail address or shared folder path).
Folder Type
If the destination is a shared folder, the folder type (FTP, NCP, or SMB) is also displayed.
To, Cc, Bcc
If the destination is an e-mail address, select the [To], [Cc], or [Bcc] check box.
Sender
If user authentication is enabled, the current logged-on user is the sender.
If user authentication is not enabled, you can select a sender from the Address Book by clicking [Change] to the right of [Sender].
Sender
To specify or change the sender, click [Change] to open the [Specify Sender] page.
For details about the [Specify Sender] pageNote
- The [Change] button does not appear if user authentication is enabled.
Send Options
File Format
Select the file format to be used when the file is sent by scanner.
Reception Notice
Select whether to request return mail that confirms the receipt of the file.
Note
- This option is available only when the file is sent to an e-mail address.
Subject Name
If necessary, enter the e-mail subject.
If left blank, the default subject specified on the device is used.
Note
- This option is available only when the file is sent to an e-mail address.
Signature
Select whether or not to apply a digital signature when encrypting a job using S/MIME.
Note
- This option is available only if the job is being sent to an e-mail address.
Encryption
Specify whether or not to encrypt a job using S/MIME.
Buttons
[Send]
Click to send the listed file(s) by scanner using the specified settings.
Note
- It may take a while before sending starts after [Send] is clicked.
[Cancel]
Click to cancel sending and return to the [Document Server] page.