File Details
Document Server > Document Server >
File Details
The properties of files stored in the Document Server are displayed.
Properties can be changed as required.
Click the 
button on the [Document Server] page, to display properties.
Note
- Viewable information and available setting items depend on the access privilege specified for the file.
Thumbnail and [Enlarge Image] button
A thumbnail of the first page of the document is displayed. Clicking [Enlarge Image] under the thumbnail opens an application that allows you to view PDF files, and an enlarged thumbnail appears.
Note
- An application that allows you to view PDF files must be installed on the computer.
- Displayed enlarged images are for confirmation only and are at lower resolution than the actual downloaded files.
File Name
Displays the file name. Change as required.
User Name
Displays the name of the user who stored the file. Change as required.
Created
Displays the date and time the file was stored.
Expires
Displays the date and time the file is to be automatically deleted.
Storing method
Displays the function used to store the file.
One of the following appears:
- Copier
- Scanner
Page(s)
Displays the number of pages in the file.
Scan Size
Displays the paper size of the first page of the document.
For a custom size document, the paper size value appears.
File Size
Displays the file size of the document in kilobytes.
Note
- The file size appears only when the file was stored using the scanner function.
Resolution
Displays the scan resolution of the first page of the document.
[100 dpi], [150 dpi], [200 dpi], [300 dpi], [400 dpi], or [600 dpi] appears.
Note
- The resolution appears only when the file was stored using the scanner function.
Scan Type
Displays the scan type selected for the first page of the document.
[Black & White: Text], [Black & White: Text/Line Art], [Black & White: Text/Photo], [Black & White: Photo], [Gray Scale], [Full Color: Text/Photo], [Full Color: Glossy Photo], [Black & White], or [Full Color] appears.
Note
- The scan type appears only when the file was stored using the scanner function.
No. of Originals to be Divided
Displays the number of pages per document unit when the file was scanned using the divide function.
Note
- [No. of Originals to be Divided] appears only if the file was stored using the scanner function.
File Access Privilege
Displays the access privilege specified for the file.
Click [Change] on the right to display the [Program/Change Permissions for User/Group Files] page.
Password
Displays if the file is protected by a password.
Click [Change] on the right to display the [Change Password] page.
Color Mode
Displays the file's color mode.
Note
- The color mode of files stored using the scanner function is not displayed.
Download
Scanner files stored on the machine can be downloaded.
Note
- If the optional File Format Converter is installed, any files stored in the Document Server can be downloaded, regardless of the functions used to store them.
- If a file cannot be downloaded, the [Download] option does not appear.
- If you are using Internet Explorer 8, downloading will be slower than with other browsers. To download faster with Internet Explorer 8, open the browser's [Internet Options] menu and register the machine's URL as a trusted site. Then disable SmartScreen filter for trusted sites. For details about these settings, see the Internet Explorer 8 Help files.
File format
Select the file format to be used for downloading.
File formats that can be used for downloading depend on file type.
| File Type | JPEG | Multi-page: TIFF | |
|---|---|---|---|
| Scanner File (B&W binary, gray scale/color uncompressed) | yes | no | yes |
| Scanner File (gray scale/color compressed) | yes | yes | no |
| Copier File | yes | no | yes |
Note
- Copier files can be downloaded only if File Format Converter (optional) is installed.
The file is converted to a PDF file and downloaded.
JPEG
The file is converted to a JPEG file and downloaded.
Multi-page: TIFF
The file is converted to a multi-page TIFF file and downloaded.
PDF File Security Settings
Before downloading a PDF file, you can click [Change] to configure its security settings.
For details about the [PDF File Security Settings] pageNote
- Files with security settings must be downloaded from the [File Details] page. Once you return to the [Document Server] page, the security settings are canceled.
Page
Select whether to download all or specific pages.
When [Specify] is selected, enter the required pages. To specify a range of pages, enter a hyphen between the start and end page numbers.
For example, to specify pages 1 to 10, enter 1-10.
To specify individual pages, use a comma between the page numbers.
For example, to specify pages 2, 4, and 6, enter 2,4,6.
These two methods can be combined.
For example, to specify pages 2, 4, 6, and pages 8 to 20, enter 2,4,6,8-20.
Note
- When [JPEG] is selected for [File format], only one page can be downloaded.
[Download]
Click to download the file.
Clicking this button displays the [Confirm Download] page.
Buttons
[OK]
Click to apply the changes.
[Cancel]
Click to cancel the changes.
For details about the procedure (Downloading)