Fax History (Transmission/Reception)
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Fax History (Transmission/Reception)
Displays the communication log of jobs executed via the machine's fax function.
To display the [Fax Journal: Transmission] page, select [Job] - [Transmission].
To display the [Fax Journal: Reception] page, select [Job] - [Reception].
Note
- For a job that is scanned and sent via e-mail, a communication log is not recorded.
- The following administrator and users can display or download the communication log:
- Machine Administrator
- Users connected to a device that is set not to perform user authentication
- Users logged on to a device that is set to perform user authentication
Users must have normal fax operation rights.
For the reception log record, all logs can be displayed or downloaded.
For the transmission log record, logs for the user and guests can be displayed. The list of the transmission log record displayed can be downloaded.
Search for
A destination address or user name can be specified to search for a log record.
Specify the search criteria, and then click [Search] to start searching.
Note
- To clear the current search criteria and search results, click [Clear Results].
When [User Name] is selected
Up to 24 characters can be entered.
When [Destination] is selected
Up to 24 characters can be entered.
Page control buttons
Click the buttons above the list to change the display page.
The total number of pages and current page number are displayed between 
and 
.
Displays the first page.
Displays the previous page.
Displays the next page.
Displays the last page.
[Page] box and [Go] button
Displays the specified page. Enter the number of the page in the [Page] box, and then click [Go] to display it.
Display Items
Select the number of display items per page.
List of display items
The items displayed are as follows:
Date
Displays the date and time the machine started transmission or reception of the fax job.
Click 
or 
under the item name to sort the list by date and time.
(Details) button
Click to display the detailed fax history.
The [Journal: Details (Transmission)] page appears for a transmission log record, and the [Journal: Details (Reception)] page appears for a reception log record.
Destination
Displays the destination party's name or fax number.
The destination information is displayed for a transmission log record, and the sender information is displayed for a reception log record.
Click or under the item name to sort the list by destination.
Line
Displays the line type used for transmission or reception.
Click or under the item name to sort the list by line type.
Page(s)
Displays the number of pages of the job. For a job that exceeds 1000 pages, "****" appears.
Result
Displays the result of the job.
Click or under the item name to sort the list by result.
User Name
Displays the name of the user who submitted the job.
Click or under the item name to sort the list by user name.
File No.
Displays the control number assigned to the job.
Click or under the item name to sort the list by file number.
Note
- If there is no information entered for [Line], [Page(s)], [Result], or [File No.], "---" appears.
- If there is no information entered for [Destination] or [User Name], a blank is displayed.
Buttons
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[Download Transmission List]
Click to convert the transmission log to a CSV file before downloading.
Clicking this button displays a dialog box prompting downloading the file.
[Download Reception List]
Click to convert the reception log to a CSV file before downloading.
Clicking this button displays a dialog box prompting downloading the file.
[Refresh]
Click to update the currently displayed information.
[Back]
Displays the previous page.