Stored File E-mail Method
Document Server > Stored File E-mail Method

This page displays a list of files stored in the Document Server that contains the document linked to the URL in an e-mail message.
The files are listed in the Thumbnail view.

Note

If user authentication is enabled, you must enter your user name and password after clicking the URL link to open the [Stored File E-mail Method] page.
If a [xxxx >>] link appears in the upper right of the page, click it to go to the related page.

Display Items

Select the number of display items per page.

List of display items

Select the check box to the left of the file information to select the file. Up to 30 files can be selected. The number of selected files appears for [Selected Files] above the list.
Click [Uncheck All] to deselect all files in the list. Files not displayed on the current page are also deselected.
Items displayed in the list are as follows:

Thumbnails

Displays a thumbnail of the document's first page. If appears instead of a thumbnail, the file is protected by a password.

File Name

Displays the name of the document. Click or under the item name to order the list by file name.

Properties button

Click to display the [File Properties] page.

Download

Downloadable files are indicated by their file formats appearing as links.
If you click [PDF], the document is converted and downloaded as a PDF file. If you click [TIFF], the document is converted and downloaded as a multi-page TIFF file.
However, you cannot download documents when logged in as the file administrator, so links are not displayed.

Function

Displays the icon indicating that the file was stored using the scanner function.

On color-capable machines, one of the following icons appears next to the icons above, indicating the color mode. Pointing to the icon brings up the color mode name.

The file was stored in full color mode.

The file was stored in black & white mode.

Access Priv.

Displays icons indicating the access privilege specified for the file. Pointing to the icon brings up a text description of the access privilege.

The Read-only privilege is set.

The Edit privilege is set.

The Edit/Delete privilege is set.

The Full Control privilege is set.

The owner privilege is set.

Password

A password entry box appears if a document is password protected. To perform operations (display properties, print, delete, etc.) on a password-protected document, after entering the password, click the [Authenticate] button on the right.
Passwords are not required if you are logged on as the file administrator.